contentCloud | Authoring units | Unit review

contentCloud includes a process to review and acept the units, following a very simple way.

Activate the review flow

This task can only be performed by a contentCloud Administrator (check here for the roles available). To activate the review flow, you must access at Settings

Afterwards,  access to Review tools.

Here you can activate the review process. Additionally, units may be forced to go through the review process before they can be published.

Send a unit to review

This is a typical task of the Author profile.

When an author finishes editing a version of the unit, the review process can begin. Access toReview

Go to Validation in the sid menu and press Submit to review. A warning will alert us that it should only be submitted for review if we are assured that we will not make any modifications to this version of the unit.

You can iniciate the review process clicking Submit to reviewopcion, avaliable in the options menu of the unit. This way is more fast and quick. 

Find units by review status 

It`s very useful to search and locate the units, filtering by their state. To find them, enter theUnitsarea, activate the filters and choose the revision status that you want to find.

Accept or reject a unit

When the unit has been submitted for review, it will be marked in Ready to review status. Only users with a Reviewer profile will be able to perform the unit review.

The review user should view the unit and record any changes that it deems necessary. Next, you need to enter the area Review and press Validate.

The reviewer can Accept or Reject the current version of the unit and add a comment.

  1. When a unit is rejected it will be marked with a label. If the unit is rejected, the author must enter in the editing mode, make the necessary changes, and generate a new version of the unit. Then, the autor can resubmit the new version to validate and start the process again.
  2. When a unit is accepted it will no longer display any tag types and it can be published.

Revision history

If we enter the Version area of each unit we will be able to see the list of versions.

In this list we will see the status of each of them: Draft, Ready to Review, Rejected. Remember that when the unit is Accepted it will no longer have any tags.

In the options menu of each version you can enter in the details by pressing Review history.

Here you can see who has submitted the version for review and on what date, who reviewed it, when and what comments were made.