contentCloud | Assign permissions to projects, folders or units

In contentCloud we can define which users and with what permissions you can access projects, folders or their units.

To be able to assign permissions required role of Administrator. Click here to see more information about the different user roles.

To assign permissions on any of the three items, click on the Options menu and select "Manage permissions".

To access the area of management of permissions, we will see the list of users that already have access permissions. By default, all users with role Administrator will have access mode read to all projects, folders, and drives.

In the list of users who have permissions within the project/folder/drive you should see:

- The user name. By clicking on their name, you can check which specific permissions have.

- Role. His main role, is although you may have several roles.

- Author. This column indicates if you have role involving capacity of authorship or not.

To add a new user, press button "" and choose the type of user that you want to include:

    Add user without author license

    If one adds to the user "unlicensed copyright", it will have available the actions that allow you to create external drives, preview drives, and others, but cannot create, edit or publish units of authorship.

    The system filters and displays only users who can assume these permits, i.e. the managers. Locate the desired user and click on it.

    Now, we can indicate in which projects, portfolios and projects will have some kind of permission. Notes that, as a user without permissions of authorship, contentCloud does not assign permissions of writing, modification or publication on units, we can only provide read permissions.

    Add user with author license

    If you add the user "with author license", in addition to the permissions of the user "unlicensed author", also will have available actions to edit the units of authorship and publish them. To add a user in this manner, it is necessary that this user has the role of "author", and therefore consumes a license of copyright.

    The system filters and displays all users who can assume these permits, i.e. who have role of author. Locate the desired user and click on it.

    Then only we need to define what permissions will give you in the project/folder/drive

    Types of permits

    The types of permissions that you can assign are:

    Permission Allows...
    Reading (Read)
    • See the project / folder / drive, but not add, modify, or delete that item.
      This permission is automatically activated if we grant permission in writing or modification.
    Writing (Write)
    • Projects: without additional permissions
    • Folders: create, delete, and move.
    • External drives: create, move, delete, and archive.
    • Units of authorship: move and duplicate. If the user has "Author" role, you can also create units of authorship.
    Modification (Modify)
    • Projects: Edit properties, delete and archive.
    • Folders: moving.
    • External drives: Edit, move, archive, delete.
    • Units of authorship: move.
    Publication (Publish)
    • Publishing units of authorship.
      Only can be this permission in projects, folders, and drives of content to users with the "Author".