learningCloud (Multi-organization): Tutorial "How to build a Multi-organization" Part 1
Practical example of Multi-organization
Let's review the steps to create a Multi-organization step by step using a simple practical example. In our case, the learningCloud instance will serve as a training platform for the construction company "Constructia", an organization composed of a series of companies, including the architecture studio "Sketches" and the electrical installer "Lux".
Due to the wide variety of activities it carries out, its training catalog is very varied. From specific subjects such as the use of computer applications for design and office automation, or courses on the assembly and commissioning of electrical devices. To more common subjects such as occupational Health and Safety or Office and Warehouse routines.
Therefore, we will take advantage of the new Multi-organization functionality to create an Organization for each of the companies, "Sketches" and "Lux". Each one will have its Group Administrators, Authors and Students, in this case the employees. And then we will distribute the educational content in three Catalogs, two specifics to each company and a third global one for common topics, and we will assign each one to the corresponding organization.
Remember that these two steps of the process (create Users and Organizations) must be carried out by a user with a General Administrator access, in order to have access to all the functionalities.
- We log in with our General Administrator user on the Login Page to access the Home Screen.
- Enter the Configuration tool and in the Users section create all the profiles that will use our instance, including the Administrators of each organization, Content Authors and Employees who will take the training. Important: assign the appropriate user access to each one.
- Within the Configuration tool
we switch to the Groups section to create the organizations. We generate two first-level groups:
- one called "Sketch Organization",
- and another "Lux Organization",
- Within each organization we can create different Subgroups if for example we want to segment the employees according to their functions: "Riggers", "Installers", "Administrators"... Once we have the structure defined, we will add the users who will be part of each organization or subgroup. Important: it is not necessary to add the Administrators, but it is necessary to add the Authors, in addition to the Students.
Remember that some Authors may be part of both organizations if they are supervising content for both. Also, the same Group Administrator can be responsible for both.
This is the first part of this tutorial. We recommend that you take a look at the next post where we will see step by step how to create the Catalogs and Trainings, and check the Reports.