learningCloud (FAQ): Access roles table for Learning manager

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Features

General Administrator

Group administrator

Author

Student

Sprints

Create a Sprint






V Full access to all resources (Organizations and Catalogs)

X

V






X No access to the tool

Edit a Sprint






X Can preview if it belongs to his Catalog






! Only if the Creator

Assign a Sprint to a Catalog

Publish a Sprint

Unpublish a Sprint

Block the edition of a Sprint

Hide a Sprint

Duplicate a Sprint

Delete a Sprint

Events

Create an Event



V Full access to all resources (Organizations and Catalogs)




X Can preview if it belongs to his Catalog

V




X No access to the tool

Check an Event

V

Edit an Event

V

Publish an Event

V

Unpublish an Event

V

Delete an Event

V

Sprint Trainings

Create a Sprint Training



V Full access to all resources (Organizations and Catalogs)

V




X No access to the tool




X No access to the tool

Edit a Sprint Training

! Only if the Creator

Call Students to a Sprint Training

V

Delete a Sprint Training

! Only if the Creator

Channels

Create a Channel




V Full access to all resources (Organizations and Catalogs)

X

V





X No access to the tool

Edit Channel details




X Can preview if it belongs to his Catalog



! Sólo si es el Creador

Assign a Channel to a Catalog

Manage the content of a Channel

Publish a Channel

Delete a Channel

Channel Trainings

Create a Channel Training



V Full access to all resources (Organizations and Catalogs)

V




X No access to the tool




X No access to the tool

Edit a Channel Training

! Only if the Creator

Call Students to a Channel Training

V

Delete a Channel Training

! Only if the Creator

Awards

Ranking

V Full access

V

V

X No access to the tool

Badges

X Can only Preview

V

Reports

User Report

V Full access

V

X No access to the tool

X No access to the tool

Report History

V

From the release of version 5.26 (February 8th, 2023) it has been fixed that users with author role can view or edit Sprints and Channels created by other authors. From this release onwards, they will only be able to view in their workspace the contents created by themselves. However, it is still possible to access other Sprints or Channels if you have the direct link (URL).


In order for an author to be able to freely access the rest of the contents of other authors, it is necessary to give him the role of general administrator, although this implies giving him access to the rest of the functionalities for this type of role.


In the case of users with a group administrator role, they don’t have access to the contents of authors belonging to a group, even if they are designated as the administrator of the group itself. Trainings must be managed by general administrator roles.


These changes do not impact instances that have the multi-organization functionality enabled. Thanks to it, catalogs can be created and Sprints and Channels can be added to them, so that all authors and group administrators can have access to the contents.


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