learningCloud (Admin) - Events

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Events is a tool that allows you to create and manage virtual and face-to-face sessions for your students within the learningCloud platform. This document then divides the actions that can be carried out into several blocks to better understand how it works:

How is it created?

An administrator and author through the administrator portal can create an F2F

What does it offer?

  • Units
    A F2F is divided into stages which can hold as many sessions as you like (although no more than 15 sessions per unit is recommended). The units can be evaluable, so that each session can have a corresponding evaluation added to it.
  • Assessments
    An assessment consists of determining the minimum, maximum and cut-off marks to pass the session. Once the assessment has been configured in the unit, it can be activated for the sessions that hang from it.
  • Sessions
    Sessions are time slots reserved for creating a virtual class or a face-to-face class.
    • Virtual Class
      It consists of a URL where the corresponding virtual session will be registered and a date and time reserved for this session.
    • Classroom Class
      It is composed of a location and a date and time reserved for that session.
  • Locations
    Locations can be created in the same interface. A location consists of a space where rooms with a certain capacity of people are associated.

How are they distributed?
There are two ways of enrolling users in a session.

  • Individual
    The users can be added to the F2F individually. It is then necessary to enrol them in the sessions you want them to attend.
  • Groups
    It is possible to enrol users through groups. In this way the behaviour is analogous to the previous section but refers to the users within the groups. All the use cases associated with group enrolment are managed in the same way as group enrolment for a Sprint.

If a user is removed from a group that is enrolled in a F2F session, he/she will remain enrolled in that session.
If a group is removed from a F2F that was enrolled in a session, the users that were previously enrolled in that group will remain enrolled in the session.

    How is it evaluated?
    All the sessions of a F2F can be marked with the learner's attendance and furthermore, they can be configured so that they can be evaluated. To meet the criterion of passing a F2F in a session, two conditions must be fulfilled: The learner has attended and has passed the cut-off mark (if the session has evaluation) for all the sessions of the F2F where the learner is enrolled.

      Self-enrolment is a feature that allows you to select when you create a session within a unit the type of enrolment you want. This can be "self-enrolment" or "direct". The direct way is the one described at this point. Self-enrolment consists of letting the learner enrol in those sessions that interest him/her.

      In the case of a self-registration session, the administrator/teacher may select a deadline date for students to register.
      This date will never exceed the start date of the session.
      In the student portal, in the case of a self-enrolment session<<, the student will have an action button to reserve their place and the system will inform them of the remaining days to apply.
      If the session has no more places available, the button will be disabled to prevent further registrations for the session.

      Acceptance criteria

      • A user can only register for a future session.
      • A user cannot register for a session that has exceeded the maximum capacity of the room assigned to him/her.
      • If a user is enrolled in a session, the unsubscribe button is displayed for that session as long as the session has not passed.

      Teacher Role
      F2F introduces a new permission in the sessions. When adding users to a session, we can set one of them to have the teacher permission. This will allow that, besides being able to carry out the session as any other student, he/she will be able to evaluate (if the session is evaluable) and mark the attendance of the people registered in the session where he/she is a teacher.

      Videoconferencing tools
      Events will be integrated via API with three videoconferencing tools:

      1. Google Meets
      2. Microsoft Teams
      3. Zoom

      This will allow a video conferencing link from one of these three tools to be added when creating a virtual or physical session.
      The use of these tools can be configured at platform level, can be changed at any time and can be completely disabled if required.

      The licensing mode will depend on the client and the restrictions of the licence that has been contracted will apply.
      Students will be able from their sessions to launch the URL provided by the tools directly from the student portal.

      1. Summary

        How is it used?

        1. Student
          In the student portal there will be a new carousel where I will see the next F2Fs grouped by the next available session.
        2. Teacher
          In the student portal there will be a new carousel where I will see the F2Fs where I am a teacher. The main difference is that I will be able to evaluate the students (when the evaluation is enabled) and mark the attendance at any time.

        How do I evaluate it (teacher)?
        When I have the teacher permission, I can mark the attendance of the students in each session and evaluate each one based on the criteria determined by the administrator when creating the unit.


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